4 MIN READ
Strategic Incompletion & Time Management:
Where Innovation Meets ROI (part 2)
Time is Money: Where Theory Meets Practice
If you’ve followed along so far, you likely see the value in strategic incompletion. But you might be wondering: “What about the day-to-day tasks that need to get done?” This is exactly where theory meets practice.
Imagine combining all your digital and analog activities while you work in one place, achieving two game-changing results:
- Eliminating 90% of time spent searching for your to-dos.
- Having relevant data automatically appear “on your lap” for thinking strategy, and writing.
The time you save on routine tasks creates space for that crucial “Purposeful Pause” we discussed earlier. It’s a virtuous cycle: Time is money, but money is also time. What you gain in efficiency, you can reinvest in strategic thinking.
A Real-World Example: The Client Meeting
Let’s walk through a typical business scenario – a first conversation with a potential customer. Here’s how you can produce strategic time every single day by working differently:
The Meeting Setup:
- You’ve sent initial documentation to the customer
- You’re hosting a Zoom call with four participants
- You need to capture names and screenshots of attendees
- Business cards need to be exchanged (via scannable QR codes)
- You want to record the conversation for team discussion and have it transcribed
- You need contact details, but only essential ones for now. Don’t overkill it
Traditional Pain Points:
- Multiple tools for notes, recordings, and contact info
- Time spent organizing post-meeting
- Difficulty finding information weeks later
- Risk of missing important details
- Challenges sharing selective information
The Streamlined Approach: Your customer is already in what we call the OPWINI (One Place When I Need It) tool from the initial documentation sharing. Now, everything happens with single clicks:
One-Click Actions through a single 
button
- Add handwritten meeting notes
- Save screen-shared sketches
- Store and link the meeting recording
- Have transcript of the recording
- Capture participant screenshots
- Save business card data
- Link the email attachments you received
- Link outgoing documents
- Schedule follow-up meeting
- Notify team members.
- Tag as “quotation-mode” prospect or anything you want
- Set priority level for follow-up
- Last but not least, add a planned date for the next step
The Magic Result:
- Complete meeting documentation in minutes
- Seamless access to all information at your next meeting
- Zero minutes spent searching for information
- One click access from your calendar
- Everything automatically linked to the customer and/or project
When your next appointment comes up in three weeks, you’ll find a single link in your calendar that gives you instant access to every piece of information from the first meeting – no searching, no scattered files, no missing details.
The Real ROI
Think about it: How much time do you currently spend:
- Managing contact details and follow-ups?
- Searching for information across different platforms?
- Trying to remember what was discussed in previous meetings?
- Organizing and sharing meeting notes?
Now imagine cutting that time by 90%. That’s not just efficiency – it’s strategic time reclaimed for innovation and growth.
30 minutes a day, 5 days a week, amount to 3 weeks a year!
